GIEOM’s Policy
& SOP Management

Discover the Real Potential of Processes

Policy & SOP Digitization

In a heavily regulated financial services industry, the regulators have laid down strict guidelines for interactions with customers to reduce risk.

GIEOM’s Policy & SOP Management platform can be your golden record for your organization’s policies & procedures. With features like version control, clear ownership definition, change notifications and content collaboration ensure that policies and procedures are kept up to date.

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As is TEXT SOPs UPLOADS

Seamless integration with Microsoft word and PDF to import the as is text SOPs, Policies and Procedures in the platform allowing you to make changes or create new content
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ROLE BASED ACCESS CONTROL WITH ROBUST TRACKING

Publish SOPs with role-based access control and keep users informed on any new and changed SOPs with an acknowledgement

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E2E WORKFLOW WITH COLLABORATIVE SOP CREATION

Supports end to end collaborative SOP content creation within the platform by inviting multiple stakeholders to contribute towards new SOP creation or changes with review and approval, version controls, audit trails and escalations

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KNOWLEDGE ASSESSMENTS FOR USERS

Build assessment questions directly from the approved documentation to test the knowledge of employees.

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DASHBOARDS

Intuitive personalized dashboards to view role based SOPs for the users and one stop shop for SOP custodians to track and monitor the SOP status
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E-SIGNATURES

Auto insertion of E-signature on approval in system. No more paper signatures

Why Enterprises choose GIEOM’s Policy & SOP Digitization Tool?

No more email interactions, end to end workflow for SOP creation
Auto insertion of E-signature on approval in system
One Stop Shop for SOPs with Dashboard on the status of the SOP
Robust Tracking to ensure, all the employees are well informed of any new or amended SOPs
Reduces operational errors and brings transparency for Audit and Compliance
Enables knowledge based assessments

SOP Visualization

Companies must conform to meet the challenges of business if they have to endure economic changes, fresh regulations, business rivalry, customer expectations and technological interruption. Innovation is the key. Quick adaptation is another. Companies need to transform themselves by improving their current business models to be competitive and survive.

As your business expands, current processes may become either inadequate or obsolete. You might need an adjustment when the dynamics of business operations change. Your business may have outgrown its processes. It’s about time you upgrade your system.

SOP Visualisation gives you a standard approach to every step of the documentation process including creation, collaboration, editing, approval, adjustment, notifications, rewriting, retiring docs, and filing so they are easy to find.

How it works

Co-author SOP by taking inputs from multiple departments, maintain version history and track interaction at every level.

Create a visual representation of SOPs in an easy-to-understand graphical format that acts as a single source of truth for every team.

Enrich the visual SOP with relevant information like IT System videos, forms, checklists, policy clauses and sub processes.

In-built workflow management for review and approval of SOP with status tracking

Publish SOPs in different formats and channels, be it for intranet or browser; core systems or for regulatory purposes.

Conduct enduser training for the employees on the new SOP.

Test users on their operational readiness using GIEOM’s built-in practice sessions.

Manage incremental upgrade to Technology Systems when Process, Regulations or Policies change by using the proprietary Ops Analyzer tool.

Why Enterprises choose GIEOM’s SOP Visualization Tool?

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Easier inter departmental
collaboration for SOP
creation

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Faster SOP
creation

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Version management with accountability

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Single source of truth for process audits

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Align all employees to the organization’s standard of working.

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Bring Business, SME’s, IT and System Integrators on the same page with automation identified on simplified to-be process maps.
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Gain Visibility into every IT system and process. Discover how they connect and the impact of change on one another.

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Create self-directed learning resources, including videos and practice sessions, so that employees are ready for the switchover

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Increased user adoption of the new IT system through self–paced learning
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Quickly and easily
communicate upcoming
changes with
departments

Resources

Brochures

Policy and SOP Digitisation Brochure

With organizations moving towards a hybrid work culture and with heavy compliance requirements from the regulators, the policies and SOPs need to be amended accordingly and automated to keep the users compliant and vigilant in their day-to-day operations.